Volunteer Crew Job Descriptions
PRE/POST FESTIVAL CREWS
MARKETING AND PROMOTION
Schedule and attend events prior to the festival to promote awareness and pre-sell tickets. May assist with organizing other volunteers to attend events
Assisting with promoting the festival through various media outlets
May assist producer with the weekend program book
SITE
Responsible for set-up, maintenance and teardown of the Festival site.
Responsible for preparation and placement of all Festival signs, banners, etc.
SECURITY
Responsible for providing security to all areas within the Festival site.
WEEKEND CREWS
KIDS KORNER
Responsible for the organization and supervision of activities within the Family Area.
FIRST AID
Responsible for providing First Aid for all people at the Festival site throughout the weekend. The crew consists of MDs, RNs, LPNs and Paramedics.
GATE
Responsible for all patron traffic coming onto the site during the Festival weekend. Specific duties include taking tickets, placement of wrist bands and checking badges at entry points to the Festival site.
Responsible for greeting, providing assistance and providing information to patrons with disabilities who may require special services at the Festival weekend.
Responsible for providing information to Festival patrons
MEDIA
Responsible for setting up interviews between the Performers, Artistic Director, etc. and the media (print, radio and television).
MUSIC & MERCH
Responsible for handling of Performer and Folk Festival products during the Festival weekend. This crew maintains accurate records at all times, keeps track of performers consignments, manages inventory and controls the cash sales.
Responsible for selling program books at the gate, in merch area and on-site
Responsible for selling raffle tickets throughout the Festival weekend. Volunteers should be energetic and comfortable approaching the public. & handling money.
PRE/POST FESTIVAL CREWS
MARKETING AND PROMOTION
Schedule and attend events prior to the festival to promote awareness and pre-sell tickets. May assist with organizing other volunteers to attend events
Assisting with promoting the festival through various media outlets
May assist producer with the weekend program book
SITE
Responsible for set-up, maintenance and teardown of the Festival site.
Responsible for preparation and placement of all Festival signs, banners, etc.
SECURITY
Responsible for providing security to all areas within the Festival site.
WEEKEND CREWS
KIDS KORNER
Responsible for the organization and supervision of activities within the Family Area.
FIRST AID
Responsible for providing First Aid for all people at the Festival site throughout the weekend. The crew consists of MDs, RNs, LPNs and Paramedics.
GATE
Responsible for all patron traffic coming onto the site during the Festival weekend. Specific duties include taking tickets, placement of wrist bands and checking badges at entry points to the Festival site.
Responsible for greeting, providing assistance and providing information to patrons with disabilities who may require special services at the Festival weekend.
Responsible for providing information to Festival patrons
MEDIA
Responsible for setting up interviews between the Performers, Artistic Director, etc. and the media (print, radio and television).
MUSIC & MERCH
Responsible for handling of Performer and Folk Festival products during the Festival weekend. This crew maintains accurate records at all times, keeps track of performers consignments, manages inventory and controls the cash sales.
Responsible for selling program books at the gate, in merch area and on-site
Responsible for selling raffle tickets throughout the Festival weekend. Volunteers should be energetic and comfortable approaching the public. & handling money.
HOSPITALITY
Responsible for providing hospitality to performers at the festival site and acts as resource and information center for performers and Festival guests. Volunteers must be a minimum of 21 years of age.
Responsible for providing hospitality to performers at the hotel (as required), issuing badges, schedules, program books and Festival kits after hotel check-in. This crew also acts as an information source for performers and Festival guests in the hotel.
As part of the volunteer appreciation, a volunteer party will be held The Party crew is responsible for organizing and running the Volunteer Party. Must be 18 years of age.
SECURITY
Responsible for providing security to all areas within the Festival site during the day and at night
SHUTTLE / AIRPORT
Responsible for providing a regular shuttle service for the performers between the hotel and the Festival site.
Responsible for performer pick up and delivery to airports. All crewmembers must have a valid drivers license and be at least 24 years of age.
SITE
ENVIRONMENT Responsible for keeping the Festival site clean during the festival weekend, which includes removal of garbage and recyclables
Coordinates resolution of any on-site issues during the festival weekend
Participates in site set-up and take down
STAGE
Responsible for setting up the sound equipment and instruments on each of the stages on the Festival site.
Moves equipment and instruments to stages and other materials on site as required.
PARKING
Responsible for controlling traffic into and around the Festival site.
Provides information as required
VOLUNTEER SERVICES
Signs volunteers in and out of festival site
Ensures volunteers are provided with information package and t-shirt
Responsible for storing volunteers personal items on site, providing information to volunteers and managing messages for volunteer coordinators
Handles lost children and manages the lost & found
Assists coordinator(s) in management of any issues encountered with volunteers
Responsible for providing hospitality to performers at the festival site and acts as resource and information center for performers and Festival guests. Volunteers must be a minimum of 21 years of age.
Responsible for providing hospitality to performers at the hotel (as required), issuing badges, schedules, program books and Festival kits after hotel check-in. This crew also acts as an information source for performers and Festival guests in the hotel.
As part of the volunteer appreciation, a volunteer party will be held The Party crew is responsible for organizing and running the Volunteer Party. Must be 18 years of age.
SECURITY
Responsible for providing security to all areas within the Festival site during the day and at night
SHUTTLE / AIRPORT
Responsible for providing a regular shuttle service for the performers between the hotel and the Festival site.
Responsible for performer pick up and delivery to airports. All crewmembers must have a valid drivers license and be at least 24 years of age.
SITE
ENVIRONMENT Responsible for keeping the Festival site clean during the festival weekend, which includes removal of garbage and recyclables
Coordinates resolution of any on-site issues during the festival weekend
Participates in site set-up and take down
STAGE
Responsible for setting up the sound equipment and instruments on each of the stages on the Festival site.
Moves equipment and instruments to stages and other materials on site as required.
PARKING
Responsible for controlling traffic into and around the Festival site.
Provides information as required
VOLUNTEER SERVICES
Signs volunteers in and out of festival site
Ensures volunteers are provided with information package and t-shirt
Responsible for storing volunteers personal items on site, providing information to volunteers and managing messages for volunteer coordinators
Handles lost children and manages the lost & found
Assists coordinator(s) in management of any issues encountered with volunteers